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BYLAWS OF
LONG ISLAND UNIVERSITY STUDENT CHAPTER
AMERICAN SOCIETY FOR INFORMATION SCIENCE
AND TECHNOLOGY
ARTICLE I Name
ARTICLE II Purpose
ARTICLE III Membership
ARTICLE IV Officers
ARTICLE V Meetings
ARTICLE VI Dues and Finances
ARTICLE VII Committees
ARTICLE VIII Dissolution
ARTICLE IX Other
ARTICLE X Amendment
Article I. Name
The name of this
organization is the Long Island University Student Chapter of the American
Society for Information Science and Technology (ASIS&T).
Article II. Purpose
The purpose of the
Chapter is to provide an organization through which members of ASIS&T located
within the Chapter area may participate in and carry forward the programs and
purposes of ASIS&T. The Chapter shall promote the interests of the Society and
its programs and shall make every reasonable effort to involve students of
information science and related disciplines who are located within its
boundaries.
Article III. Membership
- Section 1. All Individual and Institutional members in
good standing of ASIS&T whose mailing addresses are within the Chapter's
geographic boundaries as established by the ASIS&T Board of Directors shall
automatically be members of the Chapter. No individual or organization may
become a member of the Chapter except by becoming a member of ASIS&T. Upon
request, a member of ASIS&T may become a member of the Chapter even though the
mailing address is not within its boundaries.
- Section 2. Student members in good standing of ASIS&T
who are located within the boundaries of the Chapter shall be student members
of the Chapter.
- Section 3. All members are entitled to receive Chapter
publications. Official notices of Chapter meetings and programs shall be
distributed to all members prior to the event.
- Section 4. Individual members, Student members, and one
certified representative of each Institutional member may vote on any
questions submitted to the members of the Chapter at a meeting, or by formal
ballot, and may serve as officers of the Chapter.
- Section 5. Student members shall have the same
privileges and responsibilities as Individual members.
- Section 6. A Chapter member whose membership in ASIS&T
has been terminated for any cause shall no longer be a Chapter member.
Article IV. Officers
- Section 1. The officers of this Chapter shall consist
of a presiding officer to be known as the Chapter Chair, a Co-Chair, A
Secretary, a Treasurer and a Faculty Advisor. Nothing in these bylaws shall
prevent any Chapter member from being elected or appointed to more than one
Chapter office, except that the Representative and Alternate Representative
must be different individuals. Terms of office shall coincide with the
Chapter administrative year which shall correspond with the ASIS&T
administrative year.
- Section 2. The Chapter Chair shall see that an annual
financial report of the Chapter is filed with the Executive Director of ASIS&T
within thirty days after the close of the ASIS&T fiscal year.
- Section 3. The Chapter Chair shall preside over all
meetings of the Executive Committee (See Article VII, Section 1) and the
Chapter. The Chair shall appoint the Chairs and members of all committees,
subject to the provisions of these bylaws.
- Section 4. While not required, a Chapter Chair-elect
should be elected in addition to the officers prescribed in Section 1 whenever
possible. The Chair-elect shall actively assist the Chair and shall preside at
Executive Committee or Chapter meetings in the absence of the Chair. The
Chair-elect shall automatically succeed to the office of the Chair upon
completion of the term as Chair-elect, or upon the resignation or death of the
Chair.
- Section 5. The Chapter may choose to elect additional
officers, such as Secretary or Treasurer, at its discretion. Terms of office
may span more than one administrative year, but should not exceed three
administrative years.
- Section 6. The officers of the Chapter must be members
of ASIS&T. They shall be elected by a plurality vote of the members voting by
means of a formal ballot. The report and recommendations of the Nominating
Committee shall be distributed to all voting members prior to the Annual
Chapter Business Meeting. The Chapter shall provide its membership with the
opportunity to make additional nominations prior to distributing the final
ballots.
- Section 7. In the event of the resignation or death of
a Chapter officer other than the Chair, the Executive Committee shall appoint
a member to serve until the end of the administrative year.
Article V. Meetings
The Executive Committee
shall provide for an Annual Business Meeting. The Annual Business Meeting shall
not occur within fifteen days of the ASIS&T Annual Meeting. Written notice of
the Annual Business Meeting shall be distributed to all members of the Chapter
not fewer than 30 days before the date of the meeting. Special business
meetings of the Chapter may be held at such times and places as the Executive
Committee may determine, upon 15 days prior notice to the members.
Article VI. Dues and
Finances
- Section 1. Any Chapter dues and assessments shall be
set by affirmative vote of two-thirds of the members who vote by means of a
formal ballot. If accepted by a vote of the membership, Chapter dues and
assessments will be levied against all Individual members of the Chapter.
Nonpayment of such dues shall not deny any member the privileges of Chapter
membership, except that the Chapter may limit the privilege of voting or
holding office in the Chapter for nonpayment of such Chapter assessments.
Chapter assessments shall not be levied on Institutional members or their
representatives.
- Section 2. The Chapter may collect monies from persons
and institutions who are not members of the Society to place them on a mailing
list for meeting notices and other mailings, but such persons and institutions
shall have no vote in Society, Chapter or Group meetings or in formal
balloting.
- Section 3. The fiscal year for the Chapter shall be in
conformity with the fiscal year of ASIS&T.
- Section 4. The Executive Director of ASIS&T must be a
signatory on all Chapter accounts.
Article VII. Committees
- Section 1. The Executive Committee of the Chapter shall
include the elected Chapter officers, the immediate Past Chair, and the chairs
of such committees as may be appointed by the Chapter Chair. The Executive
Committee shall also include appointed representatives to other associations
as determined by the Chair. The Executive Committee shall conduct and manage
the affairs of the Chapter, subject to these bylaws, and shall possess all
powers necessary or incidental that purpose, including the right to
appropriate and expend Chapter funds.
- Section 2. There shall be a Nominating Committee,
consisting of a chair and two Individual members of the Chapter, appointed by
the Chapter Chair. This committee shall present a list of nominees to the
members of the Chapter, as provided in Article IV, Section 5. The Nominating
Committee shall present to the Membership more than one candidate for each
office if possible.
Article VIII. Dissolution
In the event of
dissolution of the Chapter, the assets of the Chapter shall, after satisfaction
of all liabilities and obligations thereof, be paid into the general treasury of
ASIS&T.
Article IX. Other
For matters not
covered under these bylaws, the ASIS&T Bylaws will be followed.
Article X. Amendment
These bylaws may
be amended by an affirmative vote of two-thirds of the members of the Chapter
voting on the proposed amendment. Such amendment may be proposed by petition of
a minimum of ten percent of the Chapter members, filed with the Chapter Chair,
or by proposal of the Executive Committee of the Chapter or the ASIS&T Board of
Directors. Such amendment shall be voted upon by formal ballot within sixty days
after receipt by the Chapter Chair. The appropriate Chapter officer shall
prepare and distribute a copy of the proposed amendment together with a ballot
to each voting member of the Chapter, setting forth a date not less than twenty
or more than thirty days from the date of distribution of the ballot, by which
date all valid ballots which are returned shall be counted. No amendment to
these bylaws shall take effect unless and until it has been certified by the
ASIS&T Board of Directors as being in harmony with the Charter, Constitution,
and Bylaws of ASIS&T. If so certified, the amendment shall be effective as of
the date of the next regularly scheduled meeting of the Executive Committee.
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